The International Fuel Tax Agreement (IFTA) requires fleet owners with vehicles over 26,000 lbs. to file a quarterly report documenting mileage for each state jurisdiction. Detailed distance data that shows operations with individual vehicle mileage records (IVMR) must be maintained for at least 4 years in case of a state audit.
Magnum AVL Fleet Management Helps Simplify IFTA Reporting
Magnum AVL fleet management has 20+ web based reports that can be viewed on your computer, exported in csv format to Excel, or saved and printed as a .pdf file. Two of the reports help with IFTA reporting.
Start by Tracking Mileage Using the State Distance Report
The “State Distance” report captures mileage by state for each vehicle, group, or your entire fleet. If only some of your vehicles require IFTA reports, we recommend you set up a group in Magnum AVL for simpler reporting.
Choose any time frame during the previous 12 months or set it up to automatically email the report to your tax accountant.
Many GPS fleet tracking systems provide state mileage reports but that is not enough information if you receive an audit letter from your state. Trip origin, destination, AND route of travel is also a requirement. The Trip Events Report should provide the needed info.
Trip Events Report Provides Trip Origin, Destination, and Routes
The Trip Events Report is a powerful report that can take several minutes depending on your fleet size and the time period requested. We recommend you choose to email the report and not wait for it online.
Maintain Quarterly IFTA Backup Data for a Period of Four Years
You should email the reports to a secure server or backup your data so it is available in case of an audit. Magnum AVL server data is guaranteed to be available for report generation for 18 months.